1. Organization

1.1 RACE ORGANIZATION
The Kelowna Urban Swim Run (kelownaswimrun.com) and Urban SwimRun Canada (swimrunkelowna.com) are organized by a joint venture of N Equals One Performance Products and SBR Distribution of Canada.

RPO Box 29167
Okanagan Mission
Kelowna, BC
Canada V1W 4S2

Email: [email protected]
Email: [email protected]
Website: http://urbanswimrunkelowna.com

2. Entry Pre-requisite

2.1 To be able to participate in any Urban SwimRun Canada event, you have to race in a team consisting of two persons, one of which is at least 18 years old, and both of whom are physically fit, and able to swim competently. Teammates are each responsible for the health and wellbeing of their partners.
2.2 Each team member must have proof of valid insurance for competing in a swimrun event.  Any relevant health issues must be reported on the registration form.
2.3 Your application is final and non-refundable.
2.4 You may substitute one team member of the same gender, and you must inform race organizers of the change no later than 48 hours before the race.
2.5 Team entries cannot be externally sold, deferred to another year, or deferred to another race.

3. Race Course

3.1 The race course is marked, and race course orientation is provided by the race organizers in several formats.  It is the participants' responsibility to be fully aware of the course before starting a swimrun event.
3.2 The participants must follow the marked course, and stay within 10m of each other at all times during the race.  Failure to do either will result in disqualification.
3.3 Water and/or food checkpoints may be placed along the course at the discretion of the race organizers. These locations will be part of the course orientation information provided.
3.4 First aid and/or medical and/or lifeguard support will be made available at the discretion of the race organizers, and this information will be posted and part of the race orientation provided.

4. Equipment

4.1 Any and all equipment used by teams must be carried from start to finish. There will be a mandatory gear check before the race. If a team fails to bring all their equipment to the finish line they will be disqualified.
4.2 MANDATORY EQUIPMENT (Team)
– Every team must wear wetsuits effective to 10°C when the water temperature is 16°C or less, and must carry the following:
– Whistles, 1 per person
4.3 MANDATORY EQUIPMENT (Supplied)
– Race bibs must be worn and be visible at all times during the race
– Maps
– Timing chip (unreturned timing chips will be charged CAD$100 or equivalent)
– Swim caps must be worn on the head and visible during all swims

4.4 OTHER EQUIPMENT  (Optional)

– First aid pressure bandage, packed to be waterproof

– Maps
– Tether (maximum 10 m long)
– Water bottle/bladder
– Trail running shoes
– Goggles, consider carrying an extra pair
– Floatation devices up to 100x60cm, such as pull buoys
– Hand paddles/gloves
– Personal swim buoy
– Food snacks (gels, bars, etc.)
– Earplugs
– Extra head thermal protection (extra silicone or neoprene skull cap)
– Fins up to 15 cm long (from toe to fin)
4.5 EQUIPMENT THAT IS NOT ALLOWED
– Floatation help that is bigger than 100 cm x 60 cm.
– No wetsuits can be modified with paint or color that washes off in the water.
– Snorkels
– Fins longer than 15cm.

5. Timing

5.1 The race time begins at the start line and ends at the finish line
5.2 The team has to pass all timing checkpoints, and the finish line, together
5.3 Throughout the course there will be cut off times where teams may be disqualified if they do not complete a course section in the time set by an organizing committee. Cut off times will be posted ahead of the race, at the discretion of the event organizers.

6. Racers Responsibilities

6.1 The participants must know and obey the rules.
6.2 The participants shall respect other participants, race marshals, volunteers, officials, the hosting organization, spectators and the people (their laws, their natural environment, and their cultural values) living in the race area—before (if training there), during, and after the race. Failure to do so may result in disqualification, including in future events. Offensive language or physical force towards another person may also result in disqualification. Littering will not be tolerated.
6.3 The participants are not allowed to use any unfair methods to get advantages, such as illegal equipment, or assistance from others not on their team, except in unusual circumstances from race organizers.
6.4 Swimrun does not tolerate the use of any illegal drugs or substances during any aspect of the event. Event organizers consider swimrun as a clean sport and we do not accept any use of illegal substances. Organizers may permanently disqualify participants who use performance-enhancing drugs.
6.5 The participants are obliged to help in case of an emergency anywhere on the course, or if the organization is asking for it. If any kind of an emergency is encountered or experienced on the course, use 3 short blasts of your whistle to summon help, repeated as necessary. Participants are obligated to respond to such signals for help during the event if they are able.
6.6 Each participant must show proof of identification and insurance at the race registration.
6.7 The participants will be required to sign a waiver that clearly states that they are participating at their own risk and cannot hold the organization responsible for any injury accident either during the race or after it, if it is perceived to be as a result of participating in the race.
6.8 The teams are obliged to their best ability to help each other or another team that has been significantly injured or incapacitated. Report any medical concerns to a Race Marshal ASAP, and follow their directions.
6.9 A team that has abandoned the race shall report it as soon as possible to a Race Official.
6.10 For safety reasons tow-lines are not allowed to be connected on the first running sections of any race.
6.11 Pacing or other assistance from non-participants is not allowed.

7. Rules Disputes

7.1 The Race Jury is the race director and two persons from the race organization.
7.2 The duties of a Race Jury are to:
– Enforce the rules
– Make final decisions on the outcome of a protest or a potential disqualification
– Make final decisions about rules or course changes as needed, while applying common sense whenever the rules are unclear.
7.3 To be considered, any protest must be given in written form to the race organization within an hour after finishing the race.
7.4 A protest must include:
– Time and location
– Team number and signatures of the team members
– Team number or team name of the team that the protest is against
– The reason for the protest
– If possible, include witness(es) names or team numbers
7.5 A protest that does not fill all of the above criteria may be ignored.
7.6 A decision from the Race Jury will be communicated to those involved as soon as possible.
7.7 Offence against the rules may lead to disqualification.

8. Safety

8.1 The Race organization must do a risk assessment on or before race day, and take the required steps necessary to minimize the risk of the event, including canceling the event or altering the course, or refusing to allow a team to continue, if doing so would pose a significant health risk to any competitor.
8.2 Race organizers have the duty to create support staff as deemed appropriate for each leg of their event.
8.3 The two members of each team are required to stay together at all times and can not be more than 10 meters apart.
8.4 Allowing anyone to race as a soloist is at the discretion of the race organizers.

9. Media and Sponsor Exposure

9.1 The teams are allowed to have sponsors marked on their race gear, but not to the exclusion of the event's sponsors already indicated.
9.2 The race bibs cannot be modified in any way other than to improve fit, and must be worn at all times
9.3 The participants give the race organization the right to use pictures and film material taken during the race freely in marketing, press material, internet, television, films etc.
9.4 All images and rights from the event are reserved. All unauthorized commercial use of images will be legally addressed.

10. Acceptance of the Rules

10.1 By entering the race each team member accepts the rules in full.